How it Works?

ASAP Recruit provides global recruiting data management software, delivered across the Internet for all the convenience it provides.

The system is focused on the recruitment process; from an initial Newspaper or Internet Jobs Bulletin Board advertisement to automatically managing applications, short listing and electronically communicating with candidates, recording all the recruiting activities plus the overall management of all the recruitment functions.

The design emphasis of the system is on pure functionality:

• speed and quality of the recruitment process
• reduction of our client’s workload
• accessibility and central storage of all our client’s intellectual recruiting property

Our aim is to ensure our clients:

• employ faster and recruit better staff
• enjoy a multiple factor return on investment (ROI) from efficiencies gained in reduced staff time, and a marked reduction in advertising expenditure
• build a strong talent pool and have a means of mass communication

This system is globally delivered, accessible from any computer connected to the Internet, and is scalable to suit any number of users within your organization who can have simultaneous system access simply by logging in through the ASAP Recruit website using their unique username and password.

ASAP Recruit requires a browser to work; specifically Internet Explorer 7 or better, using Microsoft XP or better, and with a minimum screen resolution of 1280 x 800. It will work on any broadband network, but the higher the better to transfer large documents such as resumes quickly, etc. making a more user friendly operation for both you and your recruitment applicants.

The ASAP Recruit data management system is housed in one of the best and largest data centre’s in the world, in Sydney, Australia, guaranteeing a 99.99% uptime utilizing four different bandwidth providers for redundancy backup.

 

Can I Access a Free Trial Version?

A completely free of charge, no obligation 30 day trial is provided for you to undertake a working evaluation of the system under real job advertising and recruiting conditions.

The trial gives you access to the fully featured system; allowing you to raise an unlimited number of job vacancies and set up to 2 users within your organization.

"WE ENCOURAGE YOU TO TRIAL THE SYSTEM IN A LIVE ENVIRONMENT"

An unlimited amount of applications from job seekers can be loaded into your secure full featured version, and fully processed against each job posted.

Your Free Trial allows access for 30 days from the day of registration. Should you be happy to continue to use ASAP Recruit system, you will need to purchase ongoing monthly access thereafter. To enable your free trial to commence you will need to agree to the End User Subscriber Agreement as you are accessing a full featured complete system.

A live read only demonstration version is also available via the ASAP Recruit website, to help in an initial evaluation of the system.

 

How Can I Buy Access?

Ongoing access can be purchased online from within the system, through the administration access function. The cost is $125 AUD per user per calendar month, which allows an unlimited amount of jobs vacancies to be raised.

Choose either a 3, 6 or 12 month period, discounts apply

The ASAP Recruit Price Promise!

• No ongoing commitment, cancel anytime!
• No ongoing hidden extra charges
• Fixed pricing forever, as long as you remain a customer

For a multi office National or International system please contact support@ASAPRecruit.com.au to enable us to provide the best customized packaged solution for your global requirement.

You will be reminded by email that your credits are running out before the end of your credited access period. Your system Administrator should be responsible for ensuring access to the system is maintained.

If your access has expired simply log in as normal and the first screen to appear will be the payment screen. If you have lost your username and/or password please contact us at support@asaprecruit.com.au.

 

Do you offer any discounts?

Our standard Subscription Plan pricing menu is based upon a minimum quarterly (i.e. 3 months) invoicing period. However we appreciate some subscribers may wish, for ease of internal administration, utilise 6 or 12 monthly payment periods. These longer periods attract discounts of 4% or 8% respectively.

 

Are there any set up fees?

ASAP Recruit has an initial, and once only, $375 AUD establishment fee to cover initial setup charges, data partitioning and initial administration. There are no other additional costs beyond the access fees for your Subscription Package.

 

Administrators Responsibility

The administrator is the person who signed up for the service, either for the free trial or the ongoing contracted service. The administrator will be the person that would communicate with ASAP Recruit for any queries.

The administrator is the only authorized person in your organization able to add or delete staff access into the system, make backup copies of your systems data, and edit your organization’s details. More than one administrator can be set up within the system.

This is all accessed by using the administration button on the "Navigation Page" index screen.

 

Number of Users

Access can be created for as many users as you need for both the 30 day free trial version, and for your ongoing subscription system access.

You could provide access for all your staff, realistically only people involved in the recruiting process needs access, managed by your Administrator. Although, allowing access to more users rather than less will help in populating the system with more recruiting information. The system is easy to use, requiring little training, and comes with an extensive Page Help, Hints, Balloon Help, Overview, & FAQ'sbuilt in.

 

Can I post job vacancies to my website?

Using ASAP Recruit you can advertise your job vacancies directly from the system onto your website, creating a fully functional jobs bulletin board for your applicants to register against your positions. To enable this function you will need to request your webmaster to install your systems unique website hyperlink within your website as a "careers", "employment", or such like button.

 

Can I upload jobs to Internet Job Bulletin Boards?

The ASAP Recruit system has the facilty to upload any job vacancy details to your favourite Job Bulletin Board service provider, such as SEEK.

By using this function you can completely manage all your job ads through to these Bulletin Board service providers quicker and easier than before, and most importantly all the applicants registrations from that provider will be directly loaded into your ASAP Recruit system, no need to receive an email application again!

 

How Can I set up an Employment Button Hyperlink on my Company’s Website?

Upon completion of signing up for access to the 30 day free trial, three emails will be separately emailed to the administrator as part of ASAP Recruits system security protocol.

The first email, your SIGN UP CONFIRMATION confirms your registration, providing some guidance about the system and processes needed to be taken to set up your organization access to use the system.

The second email provides the ADMINISTRATORS USERNAME & PASSWORD.

The third email provides your HOME PAGE EMPLOYMENT BUTTON HYPERLINK, a uniquely identifiable hyperlink for all your applicants to register their details and resume directly into your ASAP Recruit system.

This hyperlink should be on-forwarded via email to your webmaster, to be embedded on your website as an "Employment Button".

You can name this button as you wish, such as "Employment", "Jobs", or "Employment Opportunities" etc.
This button/hyperlink will direct all job seekers viewing your website to a registration screen within your customized ASAP Recruit system, enabling them to selectively apply against your advertised positions.

A key principle of the ASAP Recruit system is to direct applicants to your website so they may apply for any positions you advertise in Newspapers, magazines, or even on Internet jobs bulletin boards. By doing this:

• All your applicants see your website for reference
• All your applicant details are automatically uploaded into your ASAP Recruit system
• All your applicants automatically receive a confirmation of their application received by the system
• Your website becomes a more interactive tool, receiving applications online.
• All employment enquiries with your organization can now be directed to your website, rather than a Human Resources team member, or another busy member of your staff.

Basically you have turned your website into a job bulletin board, whether you advertise the position in the newspaper or not!

 

System Hosting & Security

ASAP Recruit uses a dedicated server hosting facility, managed by Site General, operating out of Australia's largest data centre, Global Switch with some 41,575m2 of the state of the art data centre, located in Sydney, Australia. Global switch operate eight data centres in seven major gateway cities across Europe and Asia-Pacific.

The facility's resilience is underpinned by a minimum N+1 standard for power and cooling systems, delivering an optimal operating environment 24 hours a day, seven days a week.

Several crucial measures have been taken to make this world-class network infrastructure reliable and secure, such the additional network redundancy provided with multiple different bandwidth providers as network backups, through the 100MB/sec Cisco Internet connection. 

Some Specifications of the Global Switch Data Centre are:

• Minimum N+1 power redundancy

• Diverse A & B power supply via rotary UPS

• Power & cooling supported by up to 22 UPS units

• Onsite diesel generators complete with 360,000 diesel tanks

• Temperature, humidity, and chilled water maintained at a minimum N+1 resilience

• Highest standard of fire detection and suppression standards

• Highest level of 24/7 onsite security

 

Data Encryption & Security of Data

Data Encryption

ASAP Recruit recognizes the need for confidentiality with our clients information and the personal information of applicants. For this reason ASAP Recruit use SSL certified encryption technology to communicate between our servers and our clients computers.

The SSL protocol allows client/server applications to communicate across a network in a way designed to prevent electronic, eavesdropping, tampering, and message forgery. The SSL provides endpoint authentication and communications confidentiality over the Internet using cryptography. 

Security of Data

ASAP Recruit subscriber’s data is stored on the latest server technology, housed within one the world’s best practice and secure server centres, with all equipment of the highest quality, high performance architecture. Mirrored backups continually copy all the data as each of our subscribers populates their system. Additionally, as a minimum, 3rd tier daily backups are done.

Mirrored backups provide seamless capability of service to our subscribers. Should our subscribers main server hardware fault in any way, the service automatically switches over to the backup server, whilst the primary server is repaired.

ASAP Recruit systems allow the subscriber to make as many export data backups of their data as they wish. This is accessible through the administration screen, and we recommended regular exports are taken. This export data backups are provided in a Microsoft excel format, allowing easy accessibility or export of the data as the subscriber requires, to be stored under the subscribers control.

 

Who Owns the Data?

Whilst ASAP Recruit maintains and backs up the system, the data which populates the system belongs entirely to you our individual subscribers. We encourage subscribers to make backups of their data as frequently as they wish, as described above in the “Security of Data” section.

 

End User Subscription Service Agreement

To access any of our systems we require you to agree to our standard End User Subscription Service Agreement. It is a document outlining an obligation of confidentiality and operational best practice in using the ASAP Recruit software. Please review and indicate your acceptance of the End User Subscription Service Agreement on the free trial page as you proceed to take up the free 30 day trial offer.

 

Privacy Policy

The Privacy Policy aims to inform all parties, staff and applicants of a guideline when handling individual’s confidential information, including the rights of the applicant when applying for a position.

Most organizations today have established similar policy, which may supersede ASAP Recruits Privacy Policy or it may not be a requirement in your country. ASAP Recruit simply wish to promote good recruiting practices when dealing with individuals confidential information.

 

How long does it take to get my account online?

Typically your account can be activated within a matter of minutes.

There are many more FAQ’s listed within the free trial version.

For any further queries, please contact us at support@asaprecruit.com.au